Business Case @ Cloud
Of course, you know IT Outsourcing, no doubt about that – however, have you ever felt that - the vision & scope to understand outsourcing could vary based on individual’s or organization’s experience, exposure and maturity in the field? Can we go beyond the traditional thought process around outsourcing to bring next level of innovation in this area?
In this series, I will focus on creating an illustrative business case & cost-benefit analysis for most common business scenarios through outplacing IT @ Cloud. A similar article authored by me, titled Lean IT Transformation has been published on ebizQ.net.
I will start with a Corporate Web Site business scenario, every corporate / organization has a public facing web site today. These websites are generally built using Content Management Solutions available in the market. The variants of this scenario are many – Intranet Portal, Employee Collaboration Portal, and so on – they use a similar technology solution platform.
I will do an illustrative cost-benefit analysis of on-premise Vs cloud based Vs SaaS based solution for such business scenarios.
What is the basis of our cost-benefit analysis?
I went through various internet resources to prepare the below cost-benefit analysis. I used
- Microsoft Online Services Cost Estimator
- Microsoft Online Services Customer Portal
- Microsoft Office SharePoint Server 2007 and Related Technologies pricing
- Microsoft Licensing Options for Large Organizations
- Microsoft SQL Server 2005 Pricing Sheet
- MOSS 2007 Hosting Services Price Sheet by fpweb.net
- On-premise Vs Hosted Cost Illustration by fpweb.net
- Internet Bandwidth (Brushtable DS3) Pricing Sheet
For fair and practical comparison, we assumed 8 Server Farm Scenario for MOSS 2007 for Corporate Public Facing Web Site to support the user load. There are multiple other assumptions involved in the analysis - treat this as an illustration - It does not represent any specific real customer situation. I want to hide somwhere now to save myself from the brickbats. The actual license cost of products will also depend on relationship with the vendor and the different types of licensing agreements and possible variants.
How does the number look like?
First, I don’t know if this is apple-to-apple comparison. The objective of the analysis is not to come-up with absolute or actual cost numbers but to see the relative range of savings realized in different solution approaches.
Cost
| On-premise MOSS 2007 | Microsoft Online Hosted SharePoint | fpweb.net MOSS Hosting Services |
Initial Investment (CapEx) | $442,115 | $7,286 | $3,643 |
MOSS 2007 License Cost | $327,544 | - | - |
SQL Server 2005 License Cost | $49,998 | - | - |
Total Hardware Cost | $50,000 | - | - |
Configuration Labor Cost | $14,573 | $7,286 | $3,643 |
Annual Recurring Cost (OpEx) | $107,864 | ? | $234,156 |
Hosting Cost | $30,000 | ? | $215,940 |
Administration Labor Cost | $72,864 | $36,432 | $18,216 |
Infra Maintenance Cost | $5000 | - | - |
Total Cost (Year 1) | $549,979 | ? | $237,799 |
Total Cost (Year 3) | $765,707 | ? | $706,111 |
Total Cost (Year 5) | $981,435** | ? | $1,174,423 |
Uh! I need to learn online spreadsheets now
Take the numbers with a pinch of salt for now, and do your own detailed cost-benefit analysis in given customer context to get the real picture. Also, there are variants for on-premise solution using preferred hosting partners etc and the cost can be optimized to a certain degree. Additionally, we need to account for license renewal and hardware upgrade cost at regular interval – it is not included in the above analysis.
Also, I could not find the pricing for MS Online Hosted SharePoint for internet facing scenario, may be it is not supported or they would be providing pricing on request basis. The online cost estimator provides cost for the per user license, that can be used for intranet employee portal scenarios for cost benefit analysis. I am sure in near future Microsoft may provide comprehensive internet facing services and related pricing through Microsoft Online Hosted SharePoint.
I am sure there are thousands of gaps in this business case / cost-benefit analysis – let us discuss the gaps, loop-holes and fixes to make it more concrete.
So…what do you conclude?
Obviously, for Year 1, the On-premise solution is much more costlier than hosted solution model, for Year 3 the cost gap is not substantial. Interestingly, for the Year 5 on-premise solution looks better, however when we add the license renewal cost and hardware upgrade cost, once again it will lose cost advantage.
Of course, there are well justified reasons for all the different types of solutions in given business situations and every solution has its own value and cost. Let us discuss the pros & cons of each solution, what are the strategies around when should we use what solution etc.
Also, we need to match business requirements and solution fitment, for e.g. MS Online Hosted SharePoint or Hosted MOSS solutions might have some compromises w.r.t on-premise solution, which is an important factor. Similarly, between Cloud based solution and Managed SaaS based solution offerings there is a degree of administration cost savings potential.
What Next?
Of course, this is our one of the business case in the series; we invite your thoughts, ideas, suggestions, corrections, comments or brickbats. Think about CRM and we might have our next business case around it, wait for it or subscribe this feed.
What is your business case, share with us? Also don’t forget to check Make Money @ Cloud series on this blog.


