The Context
One of the core components of a CRM system is customer data. The system maintains both transactional data (the data around the relationship with the individual) and personal data (the data about the individual per se).
Once an individual is established as a customer in a CRM system, all the transactional data – like interactions, opportunities to sell products and services to the customer, products and services actually sold, issues with them, resolution to those issues, etc. - is captured and maintained in the system.
However, the personal data typically comes from the individual. It is collected from the customer himself (unless gotten in a list with some amount of personal details) during the process of setting him up as a customer in the system. There could be exceptions like collection of data on credit worthiness, which could come from credit monitoring agencies. While the process of managing this data is not exactly one with numerous pain points, there are opportunities for improvement both from the perspective of the customer and that of the companies.
From the perspective of the customer, for instance, he needs to go through the details all over every time he sets up a relationship with a new company. And every time he changes his address, he needs to call up the companies and update. Would it not be better if the individual can keep updating the data in one system - the Ultimate Customer Master - and let the companies subscribe to it either on a going or an ad-hoc basis?
From the perspective of the company, for instance, the data becomes stale over a period of time. While basic data like date of birth remain static, others like mailing address keep changing. Companies don’t have a foolproof way of keeping the data up to date – unless the customer himself calls and provides an update. Contacting the customers on a periodical basis to keep this information up to date could be both expensive and time consuming for the companies. Besides, the customer may get annoyed as well. Would it not be better to have a central repository - the Ultimate Customer Master - which can supply this data to companies at the click of a button?
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