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Impact of BYOD on an Enterprise and its Employees..

Guest Post by

Jitendra Kumar Singh, Senior Associate Consultant, MFGADT Online, Infosys

Information Technology has evolved from Command Line interface to drag & Drop to cool apps that are simpler to use in terms of User Experience and Interface.

The corporate employees now demand to access the company applications/data on their personal mobile, they want the interfaces to be as simple like Facebook. The Bring Your Own Device (BYOD) boom can be attributed to the desire to serve customers and be responsive to colleagues across time zones in a global, always connected mode and to save cost by not having to purchase multiple devices.

 

 The BYOD has already gained traction in several organizations. According to Gartner's recent research 38 percent of companies will stop providing devices separately to the employees. But as with any other technological transformation, BYOD has also some trade-offs which needs to be addressed before adopting it.

Ø   Some of the Key benefits of BYOD adoption:

v  Cost Effectiveness: The companies would not need to provide expensive devices to the employees as people will be allowed to use their personal devices to access company application / data. Also since the maintenance and repair of the device will also be borne by the employees the Cost to Company will further be reduced.

v  Ease to operate the device: Most of the employees will be familiar of their personal devices and hence no training would be required.

v  Flexibility: Employees would not need to carry multiple devices to perform personal and professional work. Working remotely will become convenient as people will have access to company application / data on their personal devices.

v  Enhance productivity: Ready access to company application will allow employee to work across time zones and deliver results.

Ø  Disadvantages of BYOD:

v  Employees will have to incur additional Cost:  Since the cost of purchasing the device and it repair and maintenance will have to be borne by the employee, it will put extra burden on his pocket.

v  Data Sharing will be challenging:  Since the person devices will be of various configuration, it might not be suitable for certain kind of work. Also data sharing across multiple platforms will become challenging.

v  Concerns over Security:  The availability of company application / data on the person devices of the employees will bring threat to the data integrity as it will be difficult to prevent un-authorized access. Also threat of data being infected by virus and worms will increase.

Ø  Despite the disadvantages, there are ways to cater these challenges and harness the benefits of BYOD by following few precautions:

v  Clearly define the access Level Control: Companies should clearly define as to what information can be accessed by which type of employee. This policy shall be applicable irrespective of the device used to access that information.

v  Create a catalogue of Enterprise Applications: Employees should be allowed to use only the authorized tools provided by the company. No unauthorized downloads should be allowed.

v  Define the supported device parameters: Companies should clearly define the parameters for the device to be used in terms of configuration and security measures.

The Top Management needs to be proactive and define the policies. With the advent of Cloud based application, BYOD will become imperative, hence companies should start looking at handling the challenges brought by it.

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